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Rental Terms and Conditions

This translation is provided for convenience only. The English version of this page governs and is the binding version.

Last updated November 1, 2026

Alaska Auto Leasing LLC, doing business as Alaska Auto & Equipment Leasing
2135 Richardson Hwy, Ste 4, North Pole, AK 99705 · (907) 488-7402 (call) · (907) 978-9278 (text) · reservations@akautoleasing.com
Office hours: Monday–Friday, 8:00 AM–4:30 PM

These terms are part of every vehicle and equipment rental and lease from AAL. Together with your signed rental contract, the check-out and check-in record and photos, your final invoice, and any written change we both sign, they make up your Rental Agreement. Please read them before you book. If anything here is unclear, call us before you sign.

Part 1. Words we use

• "AAL," "we," "us" means Alaska Auto Leasing LLC (doing business as Alaska Auto & Equipment Leasing), plus its owners, managers, staff and agents.
• "You" means the person named as renter on the contract. It also includes everyone who signs the contract, every approved driver, and any business or agency that pays for the rental. Each of you is fully responsible for the whole amount owed, together and individually.
• "Unit" means the vehicle or piece of equipment you rent, along with its keys and fobs, tires and wheels, glass, spare tires, tools, attachments, radios, paperwork, and any replacement unit we give you.
• "Approved driver" means you, plus any additional driver we have approved and written on the contract.
• "Damage" means any physical harm to the unit or loss of it, for any reason: collision, rollover, theft, vandalism, gravel, wildlife, weather, freezing, flood, fire or anything else.
• "Back in service" means repairs are finished, the unit is back at our lot, and we can rent it again.
• "Card on file" means every credit or debit card you give us to pay for or guarantee the rental.

Part 2. Who may rent and drive

• Age. The renter and every driver must be 25 or older. We do not rent to anyone under 25, and we do not add drivers under 25.
• License. Every driver needs a valid, unexpired, unrestricted license (learner's permits are not accepted) and must show the original at pick-up. We may check driving records where the law allows. We may decline any rental for a lawful safety, eligibility or fraud-prevention reason.
• Photos before we accept a booking. On our website or in the AAL Rentals app, upload clear photos of the front and back of your license and your current proof of auto insurance (see Part 4). The names on the license, the insurance and the payment card must match. If anything is missing, unreadable, expired or does not match, we may decline or cancel the booking and refund what you paid.
• Payment card. Bring a Visa, Mastercard or Discover card in the renter's name, unless we approved other billing in writing. We do not take cash, gift cards or prepaid cards.
• No credit check. We do not run credit checks to qualify renters.
• Additional drivers. One extra driver can be added if they meet every rule in this Part and upload their own license photos. The fee is $25 per day for each additional driver. An approved driver may return the unit for you. You answer for what every driver does.
• Your signature. The contract must be signed before you take the unit. You can sign it at our counter or electronically, on your own phone through a secure link we give you or on our tablet at the counter. Each additional driver signs too. For an equipment rental you sign our Equipment Rental Agreement, which these terms are attached to, before the equipment goes out, and any additional signer we list on the rental signs too.

Part 3. Visitors with a license from outside the U.S.

If your license was issued outside the United States, you must also bring your passport and your valid home license. If the license is not in English, you need an International Driving Permit or a certified English translation; some countries, including mainland China, do not issue permits, so a certified translation is required. A foreign license is accepted only while Alaska law lets a visitor drive on it. You must meet the insurance rules in Part 4; travel insurance and foreign auto policies usually do not cover a U.S. rental, so check before you book. We may ask for a larger deposit or limit the rental to paved roads.

Part 4. Insurance and our no-waiver policy

• You must insure the unit. Before pick-up, you must show U.S.-issued auto insurance in your name that covers the unit for the whole rental (including any repair period in Part 9), with liability, comprehensive and collision coverage. Your insurance pays first.
• Credit card rental benefits and travel insurance are not accepted as proof of insurance.
• AAL provides no insurance for you. We do not sell or include a collision or loss damage waiver, glass or tire waiver, liability coverage, personal accident, medical payments, or uninsured motorist coverage. Nobody at AAL can offer a waiver or reduce what you owe unless the owner signs a written change to your contract.
• If your coverage lapses, is cancelled or denies a claim, you still owe us everything under this Agreement.
• You are responsible for injury, death and property damage to others that happens while the unit is in your hands.
• If someone else damaged the unit, give us their details so we can pursue them. That does not delay or reduce what you owe us. Recovering money from your insurer, card issuer or anyone else is between you and them.

Part 5. Booking, paying and cancelling

• How to book. Online and in the app you can request rentals, including gravel-highway rentals, which our staff confirm before pick-up. Same-day and short-notice rentals (starting within 7 days) and rentals of more than 30 days can be requested online but are subject to confirmation by phone or email. Call (907) 488-7402 for leases of up to 36 months, specialty units, after-hours pick-ups, one-way trips, and group, company or government bookings.
• Confirmation. A request holds your dates while we review it. We confirm by phone or email during office hours. Bookings are for a class of vehicle, not a particular make, model or color, and we hold your class or better.
• Paying. Online bookings (website and app) are paid when you book, by card through Square's secure checkout, and are booked only once the payment goes through. Nothing is booked or held before that. Deposits, card holds and any later charges are handled as described in these terms.
• Deposits. Deposits and holds are paid in full; installment and buy-now-pay-later plans are not accepted for them. The amounts are in the Charges table at the end of these terms. We may ask for more for international renters, high-value units or long rentals. We apply any deposit or hold to what you owe and return the rest after we check the unit in; it can take your bank up to 14 days to show it.
• Other payers. A business or person paying for someone else's rental must sign our Payment Authorization Form. A government purchase order or a signed company account agreement controls where it conflicts with these terms. We do not bill insurance companies, but we give you receipts to claim from them.
• Corporate accounts. Corporate rates and free rental days apply only to business accounts we have approved in writing, and only to the rental rate. An approved account pays its corporate daily rate (around-town or Work & Haul Road), shown in the corporate members area that we give the account access to on approval (corporate rates are not published) and the corporate rate on equipment rentals, and every 10th rental day on the account is free. We keep a running count of the account's rental days across all of its vehicle and equipment rentals and apply the free day automatically; it does not need to be claimed. A rental's days count once the rental is confirmed, in calendar days including the pick-up and return day; long-term leases are priced separately and do not count; cancelled rentals do not count, and a rental returned early or late counts to its actual return date. Each time the running count reaches a 10th day (the 10th, 20th, 30th and so on), that day is free at the daily rate on that rental and is shown as its own line on the estimate and invoice. Corporate accounts have tier levels based on usage, and higher tiers carry larger discounts; we review and set each account's tier and confirm it to the account in writing. Tax is figured on the discounted rental. Deposits, equipment delivery fees and the other charges in the Charges table are not discounted. Until an account is approved, our standard rates apply. We may change or end corporate pricing for future rentals; the rate in your signed contract is the one that applies.
• Customer accounts. Anyone can open a free customer account online. On vehicle rentals booked after signing up, an account holder gets an account tier discount off the rental rate: Silver 3% (the account's 1st to 12th rental), Gold 5% (13th to 24th), Platinum 7% (25th to 36th) and Titanium 9% (37th rental on). Rentals are counted by booking, vehicle and equipment rentals together, from the sign-up date; a booking counts once it is confirmed, and cancelled bookings do not count. On equipment rentals booked after signing up, an account holder pays a set amount less than our advertised rate instead. Every 7th rental (booking) on the account gets a reward taken off that rental in place of the tier discount; the reward and the tier discount are never combined on the same rental. Discounts and rewards are shown as their own lines on the estimate, the signed agreement and the invoice, and are applied automatically. Long-term leases and State of Alaska forestry rentals do not get them. Customer account savings never combine with corporate pricing; an approved corporate account gets corporate pricing instead. Tax is figured on the reduced rental. Deposits, delivery fees and the other charges in the Charges table are not reduced. We may agree in writing to a different tier discount for an account, and we may change or end customer account savings for future rentals; the rate and discounts in your signed contract are the ones that apply.
• Changes. Ask by email or phone. Changes depend on availability and the rates in effect.
• Cancelling. Cancel 7 or more days before the start date for a full refund. Changes or cancellations within 7 days of the start are not refundable.
• Late pick-up. We hold the unit for 4 hours after your pick-up time. If you have not arrived or called by then, we may release it and treat the booking as cancelled within 7 days.

Part 6. Where the unit may go

• Paved roads only, unless approved. Without a gravel-road approval written into your contract, the unit may not go on: the Dalton Highway (including Deadhorse and Prudhoe Bay roads); the Elliott or Steese Highways past the end of the pavement; the Denali Highway; the Denali Park Road past Savage River; the Taylor and Top of the World Highways; the McCarthy and Nabesna Roads; or any other unpaved, ice, haul, industrial or oilfield road.
• Rate plans. Our around-town rates are for light, everyday driving on paved roads in and around Fairbanks and North Pole: errands, visits, travel, commuting. Towing, hauling, job-site and gravel use, business use, and any trip up the Dalton Highway run on our Work & Haul Road rate, which is higher and must be approved before pick-up. If the unit is used for towing, taken to a work site or up the Dalton without that approval, your whole rental, from the first day, is charged at the Work & Haul Road rate. Any deposit is applied as described below and is not kept as a penalty.
• Off-road use (trails, beaches, gravel bars, riverbeds, frozen lakes or rivers) is never allowed.
• Canada or anywhere outside Alaska needs our written approval first.
• Unapproved gravel use costs $300 per day of that use, plus all damage.
• The Dalton Highway. You may take the unit on the Dalton only if, before pick-up, the trip is written into your contract and you have paid the Work & Haul Road daily rate and the $2,000 Dalton deposit.
• Executive Line: no Dalton Highway. The Executive Line GMC Yukon Denali may not be taken on the Dalton Highway, under any rate plan and even with a Dalton deposit. With our approval it may be used for work-site, towing and business use on the Work & Haul Road rate (1.5 times its daily rate: $366 a day at its current $244 daily rate). The paved-road, gravel-road and off-road rules in this Part still apply to it. If it goes on the Dalton anyway, the unapproved-Dalton terms below apply.
• If the unit goes on the Dalton without that approval: your whole rental, from the first day, is charged at the Work & Haul Road daily rate. We apply your deposit to the difference and to any damage and other charges, refund what is left, and charge your card on file for anything still owed. The deposit is not kept as a penalty. You are also responsible for damage, rent during repairs, towing and recovery.
• Approved gravel trips. Units approved for gravel roads leave with two spare tires and a CB radio after a pre-trip inspection. U.S.-issued full-coverage insurance is required. You remain responsible for all damage, including tires, glass and the underside.

Part 7. Using the unit properly

You agree that the unit will not be:

• driven by someone other than an approved driver, or by a driver without a valid license;
• driven while impaired by alcohol, marijuana, drugs or anything else, or while refusing a lawful test;
• raced, speed-tested, used for stunts or events, or used for driving lessons or road tests;
• used to carry people or goods for pay, including rideshare, delivery apps, taxi or shuttle work;
• loaded or towed past its rated limits, used to tow unless your contract allows it, or used to plow snow, pull out other vehicles, or as a work platform;
• driven off-road or on a road Part 6 does not allow;
• rented out, lent, pledged or handed over to anyone else;
• used for anything illegal or to carry hazardous materials;
• carrying unsecured cargo, more people than seat belts, riders outside the cab, or children without the seats the law requires;
• fitted with tire chains, roof racks or other accessories we did not install;
• driven when warning lights or low fluids say it should stop, or driven recklessly or abused;
• left unlocked, left running unattended (except an approved remote start), or left with the keys inside;
• driven with the tracking device, odometer or safety systems disconnected or tampered with;
• obtained or extended with false information.

Any of these is a serious breach. You are then responsible for every resulting loss, and we may end the rental and take the unit back right away.

Part 8. Care, equipment, tracking and return

• Check-out. Existing damage is recorded on the check-out record and photos, and you confirm you inspected the unit. Damage not recorded at check-out is treated as happening during your rental unless you show otherwise. Take your own photos at pick-up and return.
• Winter care. Plug the unit in when it will sit 2 hours or more below 0°F, and unplug before driving. Damage from not plugging in, driving with the cord attached, or improper warm-up is yours.
• Repairs. Do not repair, service or modify the unit without our approval. Watch the fluid levels and warning lights.
• Tracking. Our units may have GPS and telematics that record location, speed, mileage, fuel, engine data and road type. You agree, for yourself and anyone you let use the unit, that we may collect and use this data to locate and recover the unit, enforce this Agreement, handle claims, maintain the fleet and comply with the law. Please tell your drivers and passengers.
• Equipment. Equipment must be run only for its intended job, by trained operators, within the maker's limits and safety laws. You handle site conditions, utility locates and theft protection, and, unless we deliver the unit, transport, loading and tie-down. Rates include up to 8 operating hours per day, 40 per week and 160 per 4 weeks on the hour meter. Extra hours, including double shifts, are billed at 1.5 times the hourly equivalent of your rate (daily rate ÷ 8, weekly ÷ 40, 4-week ÷ 160). If the hour meter is disconnected or tampered with, we bill 24 hours for each day. Delivery. If you choose AAL delivery, the delivery fee is $125 each way in the Fairbanks / North Pole area ($125 to deliver the unit to your site and $125 to pick it up, $250 round trip), $175 each way outside that area up to 50 miles from North Pole ($350 round trip), and quoted individually for sites more than 50 miles from North Pole. At the end of the rental, have the unit ready for pick-up at the delivery site; it stays your responsibility until we pick it up. There is no delivery fee if you pick up and return at our North Pole yard.
• Returning. Bring the unit back to 2135 Richardson Hwy, Ste 4, North Pole, or another place we approve in writing, at the agreed date and time, in the condition you received it apart from normal wear. After-hours returns are fine, but the unit stays your responsibility until we check it in.
• Wrong return location. If you leave the unit somewhere we did not approve, you pay $6.50 per mile (minimum $85) from the agreed location, or our actual documented cost to recover it if that is more, plus any towing or storage.
• Rental days. The rental starts at the scheduled pick-up time or when you sign, whichever is first. A rental day is each calendar day or part of a calendar day, including the pick-up day and the return day (pick up November 10 and return November 13 = 4 rental days; same-day pick-up and return = 1 rental day). A week is 7 rental days and a month is 30. Dalton Highway deposit rules use the same count. Returning early does not earn a refund unless we agree in writing.
• Mileage. Rentals of up to 29 rental days include unlimited miles in Alaska. Rentals of 30 rental days or more include 100 miles per rental day (3,000 miles per 30 days), pooled across the whole rental, and each extra mile costs $0.45. If we approve a trip into Canada, the whole rental instead includes 250 miles per rental day, pooled, and each extra mile costs $0.50. These allowances are the same for around-town and Work & Haul Road rentals, including the Dalton Highway. Equipment is billed by engine hours, not miles. We record the odometer at pick-up and at return, and extra miles are billed at return to your card on file. If the odometer is disconnected, tampered with or stops working while you have the unit, we count 250 miles for each rental day and charge the repair.
• Tires and wheels. There is no tire or wheel waiver. Tire and wheel damage while you have the unit is yours to pay for, including punctures, blowouts, sidewall cuts, curb and pothole damage, and damage on gravel or off-road. A puncture we can safely repair costs $100 per tire. A tire that cannot be safely repaired is replaced with one of the same size, load rating and type, and a damaged wheel is repaired or replaced, at our cost plus the damage administrative fee in the Charges table. Towing, road service or tire delivery is at cost. You may instead have a puncture repaired at a tire shop at your own cost: keep the receipt and tell us, and we inspect the repair at return. Normal tread wear and tire defects are not charged.
• Running late. There is a 59-minute grace period after your return time. After that, without an approved extension, each extra hour or part of an hour costs one-third of the daily rate, up to one full day's rent for each 24 hours. If you are 4 or more hours late and did not tell us, an $85 late fee is added.
• Extensions must be approved before your return time, may need an inspection and a written change, and are charged to your card on file.
• Not returned. If the unit is more than 24 hours overdue without an approved extension, we may report it to the police as stolen and recover it at your cost.
• Fuel, cleaning, smoking and pets. Return the unit with at least as much fuel as you received, or pay the refueling charge in the Charges table. Use diesel in diesel units; misfueling damage is yours. Cleaning, smoking and pet charges are set out in the Charges table and are based on return photos. Smoking or vaping of any kind and pets are not allowed (service animals are welcome). Burns, stains or tears are billed as damage on top of cleaning.

Part 9. If the unit is damaged, stolen or breaks down

What to do right away

1. Get everyone safe and away from traffic.
2. Call the police or the right authority and get a report number (required for theft, vandalism, injuries, and crashes involving anyone else).
3. Call AAL at (907) 488-7402, or our 24/7 roadside line after hours.
4. Tell your insurer and open a claim.
5. Send us an AAL incident report within 24 hours with photos, the police report and the other people's details.
6. Cooperate with us and our insurer, and send us any legal papers you receive.

Not reporting or not cooperating is a serious breach. Claim questions go to claims@akautoleasing.com.

What you pay for damage. Because there is no damage waiver, you pay:

• repairs, at reasonable cost; for a total loss (theft, or not worth repairing), the unit's fair market retail value minus its salvage value; if we decide to sell it without repair, its fair market value minus what we get by selling it unrepaired;
• rent during repairs: the daily rental amount for each day until the unit is back in service, including days spent waiting for towing, inspection, estimates, adjusters, parts, shop time or transport. On weekly or monthly rentals, we use whichever daily figure is lower for you: your weekly rate divided by 7 or monthly rate divided by the days in that month, or our standard daily rate. For a total loss, this stops after 28 days;
• loss in value after repair, backed by an independent appraisal;
• the administrative fee, towing, storage, recovery and transport, at actual cost;
• glass, tires, keys and accessories at the amounts in the Charges table.

We will send you photos, the estimate or invoice, and an itemized breakdown. You may ask for copies of repair invoices.

Roadside help. Our 24/7 roadside line gives guidance for flats, lock-outs and breakdowns. You pay for towing, winching, recovery, lock-outs, jump starts, fuel delivery and transport, unless a mechanical failure was not caused by you, misuse or a breach. Recovery from remote or gravel locations can be very costly and is billed at actual cost plus the administrative fee.

Tickets, tolls and impound. You pay all parking and traffic tickets, tolls, camera violations, impound, towing and storage from your rental. If we receive or pay one, you also pay a $50 processing fee per ticket, and we may give your name and address to the agency that issued it.

Part 10. Breaking the agreement

You are in default if you miss a payment, break Part 6 or Part 7, give us false information, return the unit late, abandon it, let your insurance lapse, or are arrested while using it. If you default, we may end the rental and take the unit back wherever it is, without breaching the peace, and charge you our costs of doing so. As far as the law allows, you permit us and our agents to enter the property where the unit is to recover it. Items left in a unit we recover are kept for 30 days and then disposed of. If someone other than an approved driver uses the unit, you are responsible for every resulting loss whether or not you were there, and insurance that would otherwise apply may not.

Part 11. Payments and your card on file

• We may charge your card on file, and you agree to it, at booking, at pick-up, during the rental and after the return, for anything owed under this Agreement: rent, deposits and holds, extensions and late charges, fuel, cleaning, smoking and pet charges, damage, rent during repairs, loss in value, administrative fees, glass, tire, key and accessory charges, tickets, tolls and fees, towing, recovery and wrong-location fees, the Work & Haul Road rate difference, taxes, and collection costs. We email or text an itemized receipt for any charge made after your return.
• If your card is declined, pay within 10 days of our invoice by another method we accept.
• Late payments. Past-due balances are charged 1.5% per month, or less if the law sets a lower cap. A returned or reversed payment costs $60.
• Taxes. Our rates do not include tax. Alaska's 9% vehicle rental tax (AS 43.52) is added as its own line on vehicle rentals of 90 days or less. Refundable deposits and payments for damage to the unit are not taxed. Government agencies renting for official use may be exempt with a completed exemption certificate.
• If we have to collect what you owe, you pay our reasonable collection costs as the law allows, and unpaid balances may be sent to a collection agency.

Part 12. Risk, responsibility and limits

• Alaska driving is risky. Ice, snow, extreme cold, darkness, wildlife, gravel, long gaps between services and places without cell signal are part of driving here. You accept those risks and are responsible for planning your trip, carrying survival gear and driving for the conditions. We do not promise road conditions, cell coverage or emergency response times.
• You cover claims you cause. To the extent the law allows, you will defend and repay AAL for claims, losses, fines, costs and attorney fees that arise from your rental or use of the unit, from anyone you let use it, or from your breach of this Agreement, except to the extent they are caused by AAL's gross negligence or intentional misconduct.
• As-is. The unit is rented as is. To the extent the law allows, we make no warranties, including merchantability or fitness for a particular purpose.
• Limits. To the extent the law allows, AAL is not responsible for indirect or consequential losses, such as lost wages or profits, missed tours, flights or lodging, or other transportation costs, from a breakdown, delay or cancellation. To the extent the law allows, our total responsibility to you for any claim about a rental is limited to what you paid us for that rental. Nothing here limits responsibility the law does not allow to be limited.
• Your belongings. We are not responsible for property left in a unit, our service vehicles or our lot. Report lost items to (907) 488-7402; we keep unclaimed items for 30 days.

Part 13. The legal basics

• Alaska law governs this Agreement.
• Government renters. Where a federal, state or local agency rents for official use, any term here that conflicts with a law or regulation binding on that agency does not apply to the agency, and its contract or purchase order controls. Individual drivers remain responsible as the law allows.
• Privacy. We use your license, insurance, passport and payment details and the unit's tracking data to verify you, run the rental, handle claims, prevent fraud and meet legal duties. Square processes card payments and we do not store full card numbers. We share it only with insurers (ours and yours), repair and towing providers, payment processors, collection agencies, attorneys and authorities when needed for these purposes or required by law. We do not sell personal information. Our Privacy Policy at akautoleasing.com/privacy.html has the details.
• Electronic signing and notices. You may sign and accept changes electronically, on our website, in the app or at our counter, and that has the same effect as signing on paper. We may send this Agreement, receipts, invoices and notices by email or text to the contact details you give us. When you sign electronically (vehicle or equipment rental), we email a PDF copy of the signed agreement to the email address on file for each signer (so every signer needs an email address with us), with a copy to our office. A paper copy is free on request.
• The whole agreement. This Agreement replaces earlier ads, quotes and conversations about your rental. It can be changed only in writing signed by AAL. If a court finds part of it unenforceable, the rest still applies. If we do not enforce a term, or we accept a payment, we have not given up any right. Your duties to pay and to cover claims continue after the rental ends.
• Translations. Chinese, Japanese and Spanish versions are offered for convenience only. The English version controls.

Charges table